Dear Gliders, please, give me an advice.
I have an app with the sensitive personal data.
I can secure it with row owners, this is ok, I get that part.
But what if I want to make a CRM or dashboard with all that data for a couple of admins?
How do I have it secured?
If I make a second app with shared database for admins only to be able to sign in, will it be the most safe solution?
Or are there better ways? Thank you!
You can either create multiple row owner columns in the same table (one for each admin email), or you can use Role functionality, or you can create a separate app for admins as private users.
Role functionality is probably the easiest to maintain.
Thank you!
But, please, explain this thing to me.
For example, I make a tab for dashboard with all users data and make it visible for admins (roles) only. Is it safe? Iâm asking because I read that filters and visibility settings are not safe at all. This part is a bit confusing.
Correct. Using filters is not secure at all. But that is not what Jeff suggested. In fact he mentioned nothing at all about filters. The suggestion was to use Row Owners and Roles. As long as you set it up correctly, then it will be impossible for non-admins to see the data of other users.
Well, I bet that Jeff knows what heâs talking about.
The problem is that I donât have a clue.
Could you, please, explain to me exactly how I should arrange my app with row owners and roles to make my dashboard for admins secure?
The above setup will ensure that each non-admin user has access to only their own data, and admin users will have access to all data.
Thanks all for the clear explanations. Since I have a similar use case as @Alina I would like to ask a followup that is also not 100% clear for me.
I also want to have a dashboard with the users table shown in the front end but only to admins (in order to manage usersâ attributes).
Now how would i protect this page from other users? Is it even possible?
You could use a visibility condition on your Dashboard such that its only visible to Admins.
The fact that visibility on its own isnât 100% secure doesnât matter, as long as the underlying data is protected by Row Owners. That is, even if a non-Admin user managed to find a way to access the dashboard, all they would see is a User list containing one record - their own.
Ah, okay. Thanks for the clarification. It all makes sense now 
Please, have a look, if this what you mean
The âEmail Admin Ownerâ Should contain the role of âAdminâ instead of an email. An email is fine, but that restricts you to only one administrator. Using Roles, you can have multiple Admin users. For example, if you have 5 administrators with a role of âAdminâ, then setting a row owner column to âAdminâ will give all 5 of them access to the row instead of having to set up individual row owner columns for each administrator email.
When I do it like this (see screenshot) and I test it on the collection made of Users (this is where I have those roles and row owners applied), then everybody has access to everything. I mean users test01 and test02 can see all the data.
How do you know that?
Just because you can still see rows in the Data Editor, that doesnât mean they will be loaded onto a users device. Try adding a Collection to a screen using this table as the source, and then âView asâ different users.
Also, which of the above 3 columns is configured as the Role column in your User Profiles configuration? (it should be the 3rd one)
Also, your second column should be a text type column, not email.
This is exactly what I did.
I noticed that this column is email too, changed it to text, nothing happened. Still everybody sees everything.
I assigned roles correctly, see screenshot.
Have you tested this way yourself?
Yes, almost every day in every Glide App that Iâve ever built in the past 3+ years.
Iâm skeptical. Please show me a screen shot from the Data Editor when viewing as a non-admin user. Make sure the âViewing asâŚâ is visible in the screen shot.
Can you do a quick browser refresh and check again?
Thatâs not the Data Editor, but anyway something clearly isnât right.
Sometimes the builder and data editor can be a little flakey when applying roles if you switch back and forth between users.
What happens if you reload the builder while you are viewing as that user? Does anything change once itâs reloaded?
I closed and reopened and refreshed several times.
If by Data Editor you mean Users Table, here you go (all the rows):
Maybe itâs a glitch, I will check tomorrow.
But I need to figure out the solution for my project.
Please, confirm that safe ways are:
The second way is the ultimate safety, is it true?
